How to Use Outlook, Microsoft's Email Program 3u4fx

Do you know how to use Outlook? We're not talking about Microsoft's online email platform, the Outlook.com (which replaced the old Hotmail), but from the program that is part of the package Microsoft Office e Microsoft 365. If you have ever worked in a company that uses this service or simply used the program to manage different email s, you certainly know the power that this with have to use e-mail tools. 1t3n4a

In this guide, you will learn more about the Microsoft Outlook: how to purchase the program and install it on your machine, how to set up an email on with and its main features.

What is Microsoft Outlook? 723f1b

First of all, it is important to point out that the Microsoft Outlook it is not the same program as Outlook Express. O Outlook is an with from Microsoft, part of the Microsoft Office and Microsoft 365 package. Unlike Outlook Express, which is basically used to receive and send emails, Microsoft Outlook, in addition to the basic functions relevant to an electronic address, is a complete calendar, allowing the to schedule their daily, weekly and monthly appointments. 

Not only that, the Microsoft Outlook also has a rich manager, where you can, in addition to ing the name and email address of your acquaintances, write down all relevant information about them, such as residential or business address, telephone numbers, field of activity, details about employment, nickname , etc. 

The program also offers a task Manager, which you can organize in the form of a list, with all the details about a certain activity to be carried out. It also has a field of notes, where it simulates a post-it, self-adhesive small yellow papers.

How to buy Outlook? 411463

Unfortunately the Microsoft Outlook it is not a free program. like the with part of the package Microsoft 365, the who wants to acquire it will need to invest in a subscription to the Microsoft 365 Personal, that costs $ 24,00 monthly ou R $ 239,00 per year and which includes a bundle license with 1 TB of One Drive storage. already the plan Family costs $ 29,00 monthly ou R $ 299,00 per year, and allows 2 to 6 s with 1 TB of storage each on One Drive.

It is worth ing that both subscription packages also give access to the programs Word, Excel, PowerPoint, OneNote, Publisher, Visio, Access e Skype or Whatsapp. If you just want to try the Microsoft Outlook, Microsoft offers a free version of the Microsoft 365 package for one month. It is worth ing that it also has an application version mobile devices available for both Android how much for iOS.

How to use Outlook 3h5z2x

Next, we will take a closer look at the main features of the Microsoft Outlook and how to use them.

Setting up an email 4kf1s

The first thing you should do when starting to use the Microsoft Outlook is to add an email to the program. If you have an Hotmail ou Outlook that was used to carry out the in your Windows , the with will automatically detect it, just click on “Connect” and your profile will be added to Microsoft Outlook.

The program also s any email s from other popular services such as gmail. To add a Gmail address, just follow the steps below:

1- On the Microsoft Outlook home screen, click on File in the upper left corner.

2 - In Information, choose the option Add .

3 – On the wizard screen that will open, enter your Gmail address and check the option Configure my manually. O Microsoft Outlook offers the option to automatically configure settings for a new email , but this option does not work on most attempts.

4 – On the advanced configuration screen select Google.

5 – Now, you need to configure Google servers. For incoming server enter imap.gmail.com with door 993. For the outgoing mail server, enter smtp.gmail.com and port 25. For both servers, select encryption method SSL / TLS And check the Require using Security Authentication (SPA) and click Advance.

6 – Enter the to access Gmail and click on Connect.

7 – Ready! Your Gmail has been successfully set up and within minutes all your emails and folders will be ed to your Microsoft Outlook. How the configuration uses the protocol IMAP, your emails will always be synchronized, both on the platform website of Gmail as well as in itself Microsoft Outlook.

Write a new email 2sl3b

Creating an email is a very simple and intuitive task in Microsoft Outlook. If you have already ed an email address in your life, you will certainly have no problems using the program's system. Just click on the option New email and a window will open. In it, you will find several editing options similar to other tools in the package. Office, like inserting images, formatting text, as well as attaching files or checking your address book. You can also save the message as a draft to finish it later, if you prefer.

Creating an email signature 2wi6h

One of the most important elements of an email address is its signature. It can be something simple, like just your name and phone number, or something more elaborate with links and images. Create a subscription in Microsoft Outlook it's very simple. To do this, create an email at New email and in the taskbar of the new window, choose the option Anual Subscription.

On this new screen, choose the option New and give your signature a name. You can create as many different signatures as you like. If you want it to always appear in your messages, you must select your signature to new messages e Replies / referrals.

In the signature edit field, you can create the signature you want as if you were editing any document. Best of all, the Microsoft Outlook allows you to create your custom signature in Microsoft Word, for example, and copy and paste it into the signature edit screen, recognizing all the items that make up the text automatically. When you finish creating the new signature, click OK and now you will see your signature on all new messages.

O Outlook still offers several subscription models for you to be inspired and create your own. If you need help, just click on the option Get subscription templates at the bottom of the signature edit screen.

Calendar 71v1x

the calendar of Microsoft Outlook offers tons of useful features such as creating tasks, scheduling appointments, meetings and much more! To access the calendar, simply click on the calendar icon located at the bottom of your folders on the Outlook home screen.

Now, on the calendar screen, you can choose the type of view you want to use in the toolbar: day, working week, week or month. Also, by clicking on a specific date, you can create tasks or schedule appointments very intuitively. Once a task/appointment is created, the Microsoft Outlook automatically creates a reminder in Windows and, by double-clicking on this item, you can edit the start and end date/time, in addition to using the markers to determine how many days should be marked in that item.

In the calendar taskbar there are still other very useful options, such as sending the item by email, inviting participants to the task/appointment, categorizing, including a specific reminder and more. You can also import calendar files or appointments that were created in other calendars using .ics or .vcs files.

To do this, just access File > Open and Export > Open Calendar. The information from the calendar file is then loaded directly into the Microsoft Outlook.

create s 6e622t

Create and add a in Microsoft Outlook is very simple and fast, allowing you to send emails quickly without having to enter a different address with each new message. To do this, click on the option address book on the Microsoft Outlook toolbar. then choose File > New Entry > New .

In the new window that will open, you must fill in all the necessary information about the new , such as name, company, position, e-mail address, telephone numbers, etc. You can also add a photo or image for your , as well as make custom notes. After entering all the necessary data, click on save and close. Now, when you compose a new email, your will appear as one of the message sending suggestions!

Import and export s 1n5l1x

An easy way to manage your email s is to import or export them using files; O Microsoft Outlook has this feature to make your daily tasks easier. To import or export s in with just follow the steps below, and then you will learn one more technique on how to use Outlook:

1 – On the home screen of the Outlook select File > Open and Export > Import/Export to launch the file management wizard.

2 – Choose the option Import from another program or file and click Next.

3 - Choose Comma separated values and click Next.

4 - In the window Import a File, locate your s file and then double-click it to select it. Now, choose the best option for your s: Replace duplicates with imported items, Allow creation of duplicates e Do not import duplicate items and click Advance.

5 – In the open window Select destination folder, scroll down to select the folder Us, Click Next and after importing the s is complete, click OK. You can now view your s in Microsoft Outlook clicking on the option Address Book on the program's home screen.

To export your s from Microsoft Outlook just follow the same steps as importing s, but choosing the option Export to a file right at the beginning of the import/export wizard.

Set up an automatic reply y4d2k

Auto reply is a very useful feature to reply to certain emails or s when you are busy and can't take the time to reply to your messages. At the Microsoft Outlook this feature is called Temporary Absence Model. To create this template, just follow these steps:

1 – In Outlook, create a new email message and enter a subject and message body for your out of office template.

2 - Choose File > Save as. Name your model and from the drop-down menu Save as type, select Outlook template (*.oft). You can change the location of your template, but you can also choose the default location, which is usually C:\s\name\appdata\roaming\microsoft\templates. Finally, click Save.

After creating this template you are ready to use it. To use the out-of-office model you need to create a rule in Microsoft Outlook following the steps below:

1 - Select File > Manage rules and alerts. in the dialog box Rules and Alerts, in the tab Email Rules, Click New Rule.

2 - In Start from a blank rule, Click Apply rule on messages I receive and Advance. To reply to all incoming email messages, leave the checkboxes Stage 1 and Stage 2 unchanged and click Advance again. select Yes when Outlook asks if you want to apply this rule to all messages.

4 - In What do you want to do with the message?, and on  Step 1: Select the actions, select respond using a specific template.

5 - On Step 2: Edit the Rule Description, click the underlined text to a specific model. In Browse, at the top of the box Select a response template, select  templates in the file system (if the response template has been saved in the folder Templates: ) or click Search to select the location where the template is saved. In the case of this example, the response template is saved in the folder Documents.

7 – Select the template you created above and select Open e Next. Then add necessary exceptions and select Next.

8 – Name the rule, for example, Automatic answer. By default, the option Activate this rule comes marked. If you're ready to enable your out-of-office reply now, select Conclude. Otherwise, uncheck this box. You can enable the rule at any time.

It is worth ing that for the rule to send automatic replies to your email messages while you are away, you must leave Outlook running. If you didn't activate the rule when you created it, you can easily activate it by selecting File > Manage rules and alerts and in the dialog box rules and alerts, in the tab email rules, locate the created rule and check the box to the left of the rule. Finally, select OK.

So, now you know how to use Outlook? Any questions, let us know below!