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With the end of the year approaching, many companies start planning conferences to present results and even define strategies for the following year. But this year, because of the pandemic of COVID-19, the business sector will need to resort to other alternatives. One of the safest options at the moment is organize a virtual convention. Thus, your team is not exposed to risks and everyone can find out about the current situation of the company and discuss the next steps. 1n6bb
Despite being an online event, the virtual convention also requires efforts and care, after all, the goal is for it to be productive and generate results like in-person conferences. To help you in this process, we have separated some tips that need to be taken into when planning the event. Check out!
Set a location for the event k5p3w
The first step is to define a location. In a face-to-face conference, the team responsible for the event would have to reserve a place to receive the participants. In the case of the virtual convention, although it is no longer necessary to reserve a space, it is still necessary to pay attention to the place chosen to make the video call. Ideally, speakers, guests and the people who will conduct the meeting choose environments with neutral decorations, well lit and without the interference of noise, as a place with a lot of noise can end up dispersing the attention of the participants.
Another point that needs to be noted is the size of the team. If your team is too large, it can be difficult to hold everyone's attention and people start to lose focus. In this case, it is recommended to divide the team into small groups or make the virtual conference according to each sector of the company. This can bring more dynamism to the meeting and make it easier for everyone to participate. If the event is very long, it is also necessary to take small breaks between the topics covered, as with face-to-face events, this prevents the meeting from becoming tiring.
Platforms and equipment g2h2e
After choosing the space, it is necessary to choose the platform and the equipment that will be used in the virtual conference. There are several applications for the transmission of video conference. Among the best known are Google Meet, Zoom, Microsoft Teams e Skype or Whatsapp. If you have the opportunity, talk to employees and try to find a platform that best meets everyone's needs. Also confirm if they have any questions about how to use the chosen platform, this ends up avoiding problems on the day of the conference
As it is a professional event, it is also necessary to pay attention to the tools that will be used for the transmission of the virtual conference. The people who will conduct the virtual conference need to check that the internet speed is good enough to avoid problems such as interruptions or poor call quality. It is recommended to check the quality of the camera that will be used in the event. rely only on webcam notebook may not guarantee the best image quality. The audio system also needs to be checked before the event.
There are already several options for videoconferencing systems that include camera and microphones with features such as noise reduction. It is always good to check these points and test the devices before the meeting and, if necessary, invest in more professional equipment. In this case, it is possible to turn to the technology team to seek solutions that meet the needs of your company.
A good request to help you choose the platform and equipment is to see our article with essential tips to improve your video conferences.
Define who will lead the virtual convention and the content covered 49r6b
Defining those responsible for conducting the event and the agendas that will be addressed is of paramount importance for an efficient virtual convention. It is necessary to align everything that will be said to prepare the presentations. It is possible to resort to slides, videos and images to make the approach more dynamic. If any collaborators have some talent like singing, ask them to make a presentation or propose virtual games to engage and distract the participants during some breaks.
An important point is to talk to employees and ask if they want to know more about a certain subject and what are the most recurring questions. Thus, it will be possible to better define the contents. Another tip is to assemble a team during the corporate event. Employees in charge of this function can help by monitoring the chat and taking care of the media that will be used during the videoconference, for example.
Avoiding unforeseen 5b726u
The unforeseen can end up happening even if you take all the care. But some can be avoided. As it is a virtual conference, some companies and employees are still not familiar with the use of certain digital tools. Therefore, it is essential to test the day before and even a few hours before the event.
Therefore, as we pointed out, it is always good to inform you about the platform that will be used days in advance, so if someone doesn't know how to use it, they can ask for help. The tests are also important to failures in the transmission and in the equipment that will be used. If possible, leave extra equipment like microphones and cameras, for example.
Ask for team 3ki6z
Finally, after organizing the virtual conference, ask for from employees. It is very important to know the opinion of the team to identify the positive points and what needs to be changed next time. This makes it easier to assess how other conferences can be organized to ensure greater satisfaction.
We hope the content will help your company organize a successful virtual conference. If you liked the article, check it out too. how to plan virtual events to keep your business in the spotlight, and take the opportunity to watch our video with essential tips to improve video calls and video conferences:
Source: The Next Web; bearer
